SAP Business One Version 9.2

The following fields have been extended to 50 characters:

• Item No.
• BP Catalogue No.
• Resource No.
• Mnf. Catalogue No.
• User Code (extended to 25 characters).

Benefit:

• Greater flexibility to define various items of the same product distinguished by different attributes such as; size, colour, height & width.
• Supports greater range of naming conventions.

The following data categories are now supported:

• User group authorisation
• Data ownership (Documents & Business Partners)
• Forecasts
• Completion of the Financials module
• Field naming and formatting
• Multi-language translation
• Cockpits and dashboards (Only non Fioristyle cockpits and dashboards are supported.)

Benefit

• Quick Copy is now more powerful and flexible to use by supporting more objects, making it easy to copy or update objects such as group authorisations and forecasts.

Data ownership management extended to business partners.

Restrict access and visibility to:

• Business Partner Master Data
• Documents using Business partner with owners

Manage data ownership by:

• Documents Only: Permissions are defined per document.
• Business Partners Only: Permissions to documents are defined by whether users are assigned ownership of the business partner used in documents.
• Business Partners and Documents: When Business Partners have owners, permissions to documents are decided by whether users are assigned ownership of the business partner used in documents. When Business Partners have no owner, permissions are decided per document

Bypass Data Ownership for Business Partners of a specific user by granting access at Company level.

Restrict system reports like Open Items List to reflect only results against specific Business Partners for specific users.

Exclude specific restrictions and enable read access.

Benefit:

• Additional layer of authorization and security.
• Enhanced usability as only relevant data is considered.
• Safe guard company information against data theft.

• New service available in System Landscape Directory: SAP Business One Job Service.
• Manage alert settings on the server-side.
• Send alerts when SAP Business One client is closed.
• AlertSvc user is a predefined user to send internal messages or trigger SAP Business One Mailer to send E-mail.
• Service Layer needs to be installed for SAP Business One, version for SAP HANA

Benefit:

• Ability to receive alerts at anytime whenever they occur to meet business demands.

Approval Procedure

You can set documents to go through an approval process upon update, if the document was not generated upon approval. For example, if a document was generated without approval and a user subject to approval attempts to make updates to this document, an approval process is initiated. These updates need to be approved before being added to the document.

Import from Excel

You can now import the following data types from Microsoft Excel into SAP Business One; Prices Lists & Business Partner catalogue numbers.

ENTER Key as a TAB key

You can now use the ENTER key on the numeric keypad as the TAB key to move between fields for faster data entry. Furthermore, the DOT key on the numeric keypad can be used as the separator you defined on the Display tab in the General Settings window. You can also disable the document operations (Add, Update, OK) by the main ENTER key.

License Mechanism

The license mechanism now prevents users from logging into the same company with the same user code which is already logged in for Indirect Users and Browser Access. You can either cancel your logon or confirm your logon (which will lock out the other user using the user account).

License Server

License server based on https is now fully integrated into the System Landscape Directory. No additional license file is needed on further servers to support a high availability landscape.

• Rows with the same G/L accounts are not grouped in a Journal Entry.
• One row in a Journal Entry is linked to one row in marketing documents adding a visible reference for users.

Benefit:

• Unambiguous references to document rows from journal entry rows.
• Provides basis for more detailed reporting.
• Key input for tax audit cross-check vs accounting – offset G/L accounts with posted taxes on document row with precise revenue G/L account or inventory G/L account details.

Activation of matching principle standards for correct revenue recognition.

Chart of Accounts:

• Maximize number of CoA levels up to 10 levels.
• All levels can be used for posting.

CoA Drawer Renaming:

• Reflected across the system, reports etc.

Benefit:

• Enablement of matching principles allows correct revenue recognition in order to comply with standard accounting principles.
• Supports business case if sold goods are delivered at the end of a period and invoiced at the beginning of the next period.
• CoA enhancements provide greater flexibility to create CoA according to business needs.

Automatic creation of fixed assets equivalent to the number of items in an A/P Invoice.

• Ideal for purchase of large quantities of identical items.
• Supports enforcing serial numbers.

Prerequisite:

• Automatic numbering series has to be defined and used for fixed assets.

Benefit:

• Fast processing of large quantities of fixed assets that share the same properties.

New authorizations added for better control over checks for payment.

When creating check for payment manually, Create Journal Entry field is checked automatically – only authorized users can uncheck it.

Benefit:

• Avoid fraud in relation to misuse of outgoing checks.
• Greater control over user authorizations to create, print, update and design check layouts

Third Party Checks

You can now select an endorsable third-party check in an outgoing payment as a payment means instead of endorsing the check by creating a manual journal entry.

Posting Schemas for Manufacturing

You can choose between two posting schemas for manufacturing:

• Accounting with Balance Sheet Accounts Only
• Accounting with Balance Sheet Accounts and Profit and Loss Accounts

If you choose the latter, offset accounts are used for postings related to issues for production, receipts from production, and production orders. Offset accounts appear in any posting in which the WIP account, Inventory account and the Std Cost Expense accounts are used. The offset postings are dependent on the definition in the Document Settings window for the production order of whether to use component or parent item WIP accounts for component transactions.

Inventory Posting & Inventory

Opening Balances For items managed by Serial/Batch valuation method, variances are now valued on a serial or batch level as opposed to bin or warehouse level.

Business Partner Opening Balance

You can now define the control account used for posting opening balance transactions for each business partner.

External Reconciliation

For automatic external reconciliations, you can now choose to hide the reconciliation process for optimized performance.

Combines both financial and project management data in one solution.

Centralize all project related transactions, documents, resources and activities in one place.

Depending on the size and scope of a project, it can be split into different “Sub Projects” or “Phases” which may represent a functional area for example.

Benefit:

• Helps to monitor the progress of: Tasks, Stages & Phases.
• Manage projects more effectively from start to finish.
• Better project transparency by analyzing budget and costs and generating reports on aspects of the project, such as stage analysis, open issues and resources.